Extras casting,
without the spreadsheets.
CastBase gives casting agents one place to manage actor pools, run availability calls, and get shoot-day confirmations — automatically.
Used by casting agents in Sydney, Melbourne, and Brisbane.
Sound familiar?
Most casting agents are still running extras bookings the hard way.
Chasing confirmations across 50 emails
You send a batch of invites, then spend days following up individually to find out who's actually available.
Rebuilding spreadsheets for every call
Every new casting call means a new sheet, manual copy-paste, and hoping nothing falls through the cracks.
Last-minute scrambles on shoot day
Actors show up without details. Your phone rings all morning. The director is waiting.
Everything from invite to shoot day
CastBase handles the full extras booking loop so you can focus on finding the right talent.
Actor pool
Build profiles with photos, availability windows, physical details, and notes. Search and filter your roster in seconds.
Casting calls
Paste in a casting brief and AI extracts the dates, times, pay, location, and dress code automatically. Edit anything, then send invites in one click.
Magic link RSVP
Actors confirm or decline per-date from a simple mobile page — no account or app download required.
Automated reminders
Configurable follow-up for non-responders, plus 24-hour shoot-day notifications sent automatically.
CD approval
Send casting directors a private review link. They approve or reject actors without logging in.
Live dashboard
See confirmation counts and booking statuses updating in real time — no refreshing required.
From invite to shoot day in three steps
The full booking cycle runs itself — you just check in on the dashboard.
1
Create the casting call
Add shoot dates, pay details, and any requirements. Then select which actors from your pool to invite.
2
Actors respond in one tap
Each actor gets a personalised email with a magic link. They confirm or decline per-date availability from their phone. No account needed.
3
You're shoot-day ready
View live confirmations, send the casting director a review link, and let automated reminders handle the follow-up.
Why I built CastBase
Built by someone who's seen the problem first-hand
I'm a product manager with over 10 years of experience creating digital products. I'm passionate about understanding people's context, behaviour and goals in order to work with teams on elegant solutions to complex problems.
CastBase came out of watching casting agents manage dozens of actors across multiple shoots using nothing but email threads and spreadsheets. There had to be a better way.
Request early access
CastBase is in private beta. Tell us about your agency and we'll be in touch.